CALL TO ORDER

2:00 p.m.

ROLL CALL

President Elizabeth Salveson

Present

Vice President Jacqueline P. Minor

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Kate Favetti

Present

President Elizabeth Salveson presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of July 20, 2020

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Sandra Eng, Executive Officer announced that Agenda Item #15 (Appeal by Jarmee Thieu of the Director of Transportation’s Determination to Administratively Close Her Complaint of Harassment and Retaliation.) has been postponed to the meeting of August 17, 2020 at the request of the appellant.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Micki Callahan, Human Resources Director gave a brief update on the continuing staffing of the logistic section of the Unified Emergency Operation Center (EOC), Unified Covid Command Center colloquially known as C3.  Initially, EOC spent considerable time staffing hotel sites for the vulnerable homeless population.  This work has now been transitioned to non-profit partners experienced in this field. C3 is now looking at staffing for contact tracing, there are currently 74 deployed contract tracers from across the city who have gone through the training and we began training last week 74 more who will be available by the end of this week.  There are over 400 deployed Disaster Service Workers in addition to the people from the Department of Public Health and Human Services and Department of Emergency Management who have been assigned.  It continues to be a huge operation.  In other news we are continuing our quest to our labor partners to defer the scheduled wage increases for the next two fiscal years and we will keep you updated on any progress.

EXECUTIVE OFFICER’S REPORT

0162-20-1

Civil Service Commission Fiscal 2019-20 Year End Report.  (Item No. 6)

Speaker:

Sandra Eng, Executive Officer

Action:

Adopted the report.  (Vote of 5 to 0)

0163-20-1

Civil Service Commission’s Draft of Goals and Objectives for Fiscal Year 2020-21.
(Item No. 7)

Speaker:

Sandra Eng, Executive Officer

Action:

Adopted the report.  (Vote of 5 to 0)

0164-20-1

Process and Procedures for Filling the Upcoming Vacancy of the Human Resources Director Position Due to the Upcoming Retirement of the Current Human Resources Director – Personnel Matter.  (Item No. 8)

Speakers:

Sandra Eng, Executive Officer

Micki Callahan, Human Resources Director

Action:

Directed the Executive Officer to move forward to seek a budget for a recruiter for a robust recruitment not a minimal recruitment, obtain other human resources director job announcements or qualification lists from other comparable large public entities to assist in designing the appropriate job announcement for the Human Resources Director position.  Directed staff to review thoroughly the classification specification for amendment and posting.
(Vote 5 to 0)

0165-20-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No.)9

PCS

Department

Amount

Type of Service

Type of Approval

Duration

45846-19/20

Controller

$2,500,000

Identify and correct sales and use tax allocation errors, identify businesses from which the City has not been receiving sales/use tax revenue, conduct local sales and use tax audits of the State Board of Equalization records and provide legislative impact analyses, identify and correct improperly registered permits; develop and maintain a database of sales tax information for use by City employees, provide as-needed tax revenue enhancement services, develop a website for sales and use tax data.

Regular

6/30/2025

48671-19/20

Public Works

$2,000,000

Provide specialized services in Landscape Architecture to support Public Work’s design staff on an as-needed basis.Work shall include full design consultation services for landscape architectural projects, constructability reviews of landscape projects, construction administration, and related support services.

Regular

12/31/2026

49114-19/20

Public Works

$750,000

Public Works is interested in replacing its existing Envista/Accela Project Coordination software with an out-of-box cloud based solution that will integrate project information from existing applications across multiple stakeholder organizations into a map-based environment where up-to-date information on multiple activities is displayed graphically for each stakeholder.Proposed solution will enhance the capacity to identify opportunities to coordinate joint excavation projects and to minimize street moratorium conflicts.A public facing web page or “constituent portal” will allow constituents to locate ongoing and planned excavation projects in a map-based tool.Vendor will also provide services related to implementation, training and support for software.

Regular

6/1/2026

40839-19/20

Municipal Transportation Agency

$1,500,000

In 2018 SFMTA obtained and Advanced Transportation and Congestion Management Technologies Deployment (ATCMTD) grant from Federal Highway Administration (FHWA).The cooperative agreement aims to model deployment sites for large scale installation and operation of advanced transportation technologies to improve safety, efficiency, system performance, and infrastructure return on investment.

The Connected Vision Zero Corridor Proof of Concept for which we seek approval is part of this overall pilot and aims to increase safety for all modes, reduce public transit travel times, reduce signal delays, and reduce idling and greenhouse gas (GHG) emissions by deploying new advanced technologies and innovative solutions.The expected duration is less than 9 months.

In support of the Connected Vision Zero Corridor Proof of Concept, Arcadis as a primary contractor shall provide SFMTA the following services:

• Operational Readiness & Process Documentation,
• Sensor Development & Sensor Communication,
• Data Architecture Setup and Database Deployment,
• Business Intelligence (BI) Reporting & Dashboards
• Intelligent Transportation System (ITS) Workshop,
• Traffic Simulation & Research,
• Project Management, and
• Third-Party Subcontract Management

Regular

6/30/2021

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47852-19/20

Public Utilities Commission

$7,500,000

The consultant will be requested to provide architectural, civil, structural, electrical, mechanical, and other specialized engineering services in the planning and design, and support during construction of a new administration and laboratory buildings, maintenance shop, materials and equipment storage structures, and as-needed improvements of the existing facilities within the Millbrae Yard campus for the Millbrae Yard Lab and Shop project.The work will address shortage of program space for Water Enterprise staff, increase efficiency of operations, improve employee working environment, improve employee health and safety, and enhance site and building security.

The specialized engineering services include geotechnical, campus utility, lighting, acoustical, laboratory, vertical, system integration, communications, Leadership in Energy and Environmental Design (LEED), interior and furniture, furnishings and equipment (FF&E), fire protection, and other services.

Regular

10/30/2028

45402-17/18

Police

Current Approved Amount

$5,000,000

Increase Amount Requested

$0

New Total Amount Requested

$5,000,000

The Contractor will provide hardware and software maintenance and scheduled equipment replacement/upgrades for the San Francisco Police Department’s (SFPD) Automated Biometric Identification System (ABIS).  The ABIS includes investigative workstations, livescan machines, fingerprinting, palm print recognition and facial recognition systems.

Scope Change:

The San Francisco Police Department will not purchase or use any of the contractor’s facial recognition equipment or services.

Modification

10/31/2028

45873-14/15

Recreation and Park

Current Approved Amount

$1,200,000

Increase Amount Requested

$1,300,000

New Total Amount Requested

$2,500,000

Provide full Architectural and Engineering (A/E) services for the Garfield Pool Renovation.  This includes all services necessary for schematic design phase, design development, participation in presentations to stakeholders.  In addition, complete construction documents for permitting, all services required for the construction administration phase and project closeout.  A/E firm shall also provide cost estimating services during the course of the project.

Modification

12/31/2021

46987-16/17

Public Health

Current Approved Amount

$110,000,000

Increase Amount Requested

$123,200,000

New Total Amount Requested

$233,200,000

Culturally appropriate mental health services for children, youth and their families will be provided by multiple contractors, which together form a System of Care to address the broad continuum of needs and illnesses presented by these clients.  Services will include outpatient mental health services; educationally related mental health services, success, opportunity, achievement resiliency classrooms, classroom educational enrichment program, intensive supervision and clinical services, residential based mental health outpatient, mental health assessment therapy, collateral and community based wraparound services, specialty Mental Health services, community-based violence and trauma recovery services, community-based day treatment services, short term residential therapeutic programs, intensive treatment foster care and treatment foster care, day treatment services, intensive/day rehabilitative services, therapeutic behavioral services, therapeutic visitation services, and targeted case management.

Modification

6/30/2027

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49137-14/15

Public Health

Current Approved Amount

$88,000,000

Increase Amount Requested

$31,748,074

New Total Amount Requested

$119,748,074

Contractors will provide San Francisco General Hospital (SFGH) and Laguna Honda Hospital (LHH) a continuous, reliable source of intermittent, supplemental, and travel nursing personnel during high patient census, high acuity, unexpected staff illnesses and/or vacations, and to meet State nurse-to-patient staffing ratio requirements.  In addition, SFGH is scheduled to transition to a new acute care facility in December 2015.  In order for that transition to be successful, the current staff will require training on the new equipment, technology, patient flow and workflow processes.  Supplemental contract nurses and ancillary personnel will be necessary to provide surge capacity in order to backfill SFGH staff while they attend training sessions and scheduled “day-in-the-life” training simulations.

Modification

6/30/2024

Speaker:

Bernie Tse, Department of Public Works spoke on PSC #49114-19/20.

Action:

1. Approved PSC #49114-19/20 with a follow-up to the Executive Officer on the sources of funding.  (Vote of 5 to 0)

2. Adopted the report and approved the remaining requests for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.  (Vote 5 to 0)

0166-20-8

Review of the Request for Approval of Proposed Personal Services Contract Number 16342-19/20 –with the Arts Commission.  (Item No. 10)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

16342-19/20

Arts Commission

$100,000,000

In accordance with the City Charter, the San Francisco Symphony will perform concerts.

Continuous

7/1/2021

July 6, 2020:

Continued PSC #16342-19/20 to the meeting of July 20, 2020 for the department to respond to questions from the Commission.

Speaker:

Kevin Quan, Arts Commission

Action:

Adopted the report; subject to the requirement that the department reports back to the Civil Service Commission every five (5) years on the status of the contract including the amount that has been allocated per the Charter requirements over that five (5) year period.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0014-20-4

Appeal by Brock A. Davis of the Denial to File an Application for the 8310/8510 Sheriff’s Lieutenant Examination After the Close of the Official Filing Period.
(Item No. 11)

March 16, 2020:

Continued the item to a future meeting date.

Speaker:

Dave Johnson, Department of Human Resources

Action:

Adopted the report and denied the appeal by Brock A. Davis.
Brock A. Davis failed to appear.  (Vote of 5 to 0)

0441-16-7

Request for Hearing by Serguei Kovalenko on His Future Employment Restrictions with the City and County of San Francisco.  (Item No. 12)

December 2, 2019:

Continued the item to a future meeting date.

Speaker:

Lawrence Lindisch, Municipal Transportation Agency

Action:

Upheld the decision of the Director of SFMTA.  Serguei Kovalenko
failed to appear.  (Vote of 5 to 0)

Public comment on all matters pertaining to Item #15.  (Item No. 13)

None.

Vote on whether to hold Item #15 in closed session.  (Item No. 14)

None.

NOTE:  No Closed Session held.

0076-19-6

Appeal by Jarmee Thieu of the Director of Transportation’s Determination to Administratively Close Her Complaint of Harassment and Retaliation.  (Item No. 15)

June 3, 2019:

Continued the item to a future meeting.

Action:

Postponed to the meeting of August 17, 2020 at the appellant’s request.
(Vote of 5 to 0)

Reconvene in Open Session.  Vote to elect whether to disclose any or all discussions held on Item #15 in closed session (San Francisco Administrative Code Section 67.12 (a))  (Item No. 16)

None.

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 17)

Commissioner Minor requested an update on the audit report regarding the Sheriff and San Francisco
Police Department.

ADJOURNMENT  (Item No. 18)

3:54 p.m.