Civil Service Commission - June 7, 2021 - Agenda

Meeting Date:

June 7, 2021 - 2:00pm

Location:

Related Meeting Content:

Supporting Documents Minutes

AGENDA

Regular Meeting

June 7, 2021

2:00 p.m.

Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency

LISTEN/PUBLIC COMMENT CALL-IN

USA is (415) 655-0001 | Access Code: 187 489 9946

LONDON N. BREED, MAYOR

COMMISSIONERS

ELIZABETH SALVESON

President

JACQUELINE MINOR

Vice President

DOUGLAS CHAN

F.X. CROWLEY

KATE FAVETTI

SANDRA ENG

Executive Officer

During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed. Commissioners and Civil Service Commission staff will convene remotely. The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 187 489 9946. Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.

Regular Meeting

June 7, 2021

2:00 p.m.

Remote Access Procedures

Phone Number Meeting ID

(415) 655-0001 187 489 9946# #

Enter the Phone Number above followed by the meeting ID = Then press #
Press # again to be connected to the meeting (you will hear a beep)
When you hear the beep:

Stop and LISTEN to the meeting
Wait for Public Comment to be announced by Item #

When the Clerk calls Public Comment, dial *3 to be added to the speaker line.

When you press * 3, you will hear “You have raised your hand to ask a question. Please wait to speak until the host calls on you” – WAIT for your turn to speak.

When you hear that “your line has been unmuted” – THIS IS YOUR OPPORTUNITY TO PROVIDE YOUR PUBLIC COMMENT

BEST PRACTICES

Call from a quiet location
Speak slowly and clearly
Turn down any televisions or radios around you
Address the Commission as a whole, do not address individual Commissioners

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (628) 652-1100. The fax number is (628) 652-1109. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.

Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

Opening summary of case (brief overview);

Discussion of evidence;

Corroborating witnesses, if necessary; and

Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

Speaking before the Civil Service Commission

Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.

Public Comment and Due Process

During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body. The Commission does not restrict this use of general public comment. To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment. If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding. The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.

Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1107 or (628) 652-1100 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

ITEM NO.

(1)	CALL TO ORDER AND ROLL CALL

	President Elizabeth Salveson
	Vice President Jacqueline P. Minor
	Commissioner Douglas S. Chan
	Commissioner F. X. Crowley
	Commissioner Kate Favetti

(2)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

(3)	APPROVAL OF MINUTES - Action Item

	Special Meeting of May 17, 2021 – 11:00 a.m.

	Recommendation:	Adopt the minutes.

	Regular Meeting of May 17, 2021 – 2:00 p.m.

	Recommendation:	Adopt the minutes.

(4)	ANNOUNCEMENTS

	Announcement of changes to the agenda.

	Other announcements.

(5)	ELECTION OF OFFICERS (File No. 0086-21-1) – Action Item

	Recommendation:	Open for discussion.

(6)	HUMAN RESOURCES DIRECTOR’S REPORT

(7)	EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

(8)	Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0087-21-8) – Action Item

PCS

Department

Amount

Type of Service

Type of Approval

Duration

49715-20/21

Department of Emergency Management

$600,000

The contractor will, under the direction of the UASI General Manager, provide region-wide leadership and administration of all San Francisco Bay Area Securing The Cities (STC) initiatives in federal homeland security grants awarded to the Bay Area Region, in direct support of the homeland security strategies. The contractor will collaborate with SFBA STC stakeholders, state and federal partners, to provide leadership to executive advisory or working groups, established by the Bay Area UASI General Manager. The vendor will assist with regional coordination, monitoring, and oversight management of grant funded projects to ensure regional support. The contractor will direct the allocation of the SFBA STC Program resources to achieve timely outcomes and measurable goals within budget, adjust plans and programs to meet emerging or new initiatives, while continuing to address major program priorities. The contractor will also implement homeland security/Chemical Biological Radiological Nuclear Explosive (CBRNE) -Preventive Radiological Nuclear Detection (PRND) policies established by the UASI Approval Authority and STC Principal Partners committee, and provide guidance to the UASI Approval Authority and STC Principal Partners committee with establishing methodologies, policies, and procedures for allocating federal grant funds supporting the SFBA STC Program.

Regular

5/31/2025

49836-20/21

Department of Emergency Management

$512,000

ProQA is a software created and tested by the Priority Medical Dispatch/International Academy of Emergency Dispatch. It is actually two software protocols we use (Fire and EMS) and it is scripted so call takers can process (evaluate) all calls consistently. The software guides the call takers to ask a series of questions to get a description of the situation and a level of urgency. With each code programed into ProQA, our Medical Director and Fire Department assigns what equipment shall be dispatched and determines the respond time expected for help to arrive. It is based on local policy related to needs and availability.

This PSC is relating to the maintenance, training and accreditation of this proprietary software.

Regular

6/30/2026

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
31957-20/21	Public Works	$175,000	As part of the legislation to develop a City-wide Office of Racial Equity, each department must develop a racial equity action plan by Dec. 2020. SF Public Works submitted its Action Plan, and now must work on setting priorities, developing benchmarks, racial-equity tools, timelines, leadership and accountability systems as well as implementation methods. As we do not have internal expertise to complete this project, we need to hire a racial equity consultant who is experienced in municipal government organizational change. The consultant will work with a team of staff to: • Assess the Action Plan and organizational practices with regards to racial equity, including how the Action Plan complements and builds on other department-wide initiatives, like strategic planning; • Facilitate team conversations on anti-racism and organizational change; and, • Support implementation the Action Plan and stay accountable to its goals.	Regular	4/30/2024
41338-20/21	Public Works	$8,000,000	Provide independent professional consulting services for Green/Leadership in Energy and Environmental Design or “LEED” (Leadership in Energy and Environmental Design) certification of building projects, and post construction building monitoring, engineering, commissioning and performance optimization for City projects on an “As Needed” basis. The services will focus on the following main areas: Green/LEED Building Consulting, Operational Monitoring and Retro-Commissioning, Building Energy Engineering and Design and Commissioning of New Buildings.	Regular	12/31/2027
44312-20/21	Police	$160,000	Service engineers, trained and authorized to work on Applied Biosystems products, will provide maintenance service and proprietary parts on the SFPD Crime Lab’s Applied Biosystems DNA Analysis instruments.	Regular	6/30/2025
48752-20/21	Public Utilities Commission	$413,280	The work consists of monthly inspections and maintenance to ensure the integrity and operation of the Tractel unit so building engineers and vendors may provide emergency services, maintenance, and window washing services to the SFPUC headquarters building. These services include training sessions for all persons who may utilize the Tractel unit.	Regular	12/31/2029
49884-20/21	Public Utilities Commission	$14,000,000	PSC 46104 - 19/20 was approved by the Civil Service Commission on August 5, 2019 for the scope of work in this request. PSC 46104 - 19/20 will expire on May 18, 2021, before the expected execution of SFPUC Contract PRO-0168. This request will allow the SFPUC to complete the execution of Contract PRO.0168. Consultants will perform highly specialized engineering tasks that include conducting geotechnical field explorations, investigations, and laboratory testing; hydraulic modeling, corrosion testing and evaluation, condition inspection and assessment of existing transmission pipelines, seismic vulnerabilities of transmission pipelines crossing earthquake faults, site surveying in remote locations, hydraulic bypass and energy dissipation design for powerhouses, preparing reports for new and existing transmission pipelines; The SFPUC intends to award two (2) contracts, each not to exceed $7,000,000.	Regular	6/30/2029
44969-20/21	Public Health	$750,000	The vendor will provide as-needed and intermittent telecom / IT services for all voice, voicemail, and facsimile (fax) communications through two telephone switch systems physically located at Zuckerberg San Francisco General Hospital. This includes the Legacy Avaya S8710 system and new Cisco Unified Communications Manager (CUCM), addressing the telephone communications needs of over 6,000 users in an 13-node Distributed Communication System (DCS) environment, as well as being part of the City's Electronic Tandem Network (ETN).	Regular	9/30/2026

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
40879-20/21	Municipal Transportation Agency	$1,500,000	Contractor(s) will coordinate school-based activities and broad engagement at 42 noncharter K-12 public schools and an additional 33 deep dive schools in San Francisco Unified School District (SFUSD) (75 schools total). Given that next school year may be a combination of distance learning and in-person education, San Francisco Safe Routes to School (SF-SRTS) proposes to scale some of the tactics that worked for remote instruction under the One Bay Area Grant (OBAG) to 75 K-12th grade noncharter SFUSD public schools and continue to offer quality in-person programming that adheres to the city’s most current health protocols.	Regular	10/30/2027
36452-19/20	Economic and Workforce Development	Current Approved Amount $200,000 Increase Amount Requested $0 New Total Amount Requested $200,000	The Office of Economic and Workforce Development (OEWD) received a training cost reimbursement grant from the California Employment Training Panel (ETP). In order for OEWD to be reimbursed for these costs, training information and data must be reported on a monthly basis to the ETP. A contract was secured to submit this data on behalf of OEWD through ETP’s online system in prior years and successfully secured reimbursement for the Department. This service is essential to ensure that OEWD can continue to receive reimbursement for the training services.	Modification	6/30/2023
46784-16/17	Public Utilities Commission	Current Approved Amount $3,750,000 Increase Amount Requested $2,000,000 New Total Amount Requested $5,750,000	Professional engineering design, engineering construction support services, and geotechnical services for the coastal erosion management and engineering assessment of the Lake Merced Transport Tunnel (LMT) along South Ocean Beach as it runs from Sloat Boulevard to the Oceanside Water Pollution Control Plant. The project scope of work includes review of existing project engineering documents, engineering analysis of the current and potential coastal erosion, development of a long-term coastal protection measures and a management strategy using a multi-objective approach that both protects critical wastewater infrastructure and promotes environmental stewardship, development of the project conceptual engineering report, development of engineering construction bid documents including a geotechnical data report, geotechnical interpretive report, and engineering administration review of construction documents. The project is currently in the early alternatives analysis phase of planning, investigating a variety of alternatives that can address the ongoing erosion problem and provide added structural integrity for the LMT.	Modification	7/30/2027
41538-16/17	Public Health	Current Approved Amount $100,000 Increase Amount Requested $110,000 New Total Amount Requested $210,000	Smartphone Video Directly Observed Therapy (VDOT) technology will allow Tuberculosis (TB) patients to use a smartphone to securely record themselves taking medication, attest to their state of health at the time they take their medications, and upload the video to a secure server. Department of Public Health (DPH) TB clinic staff will be able to view the videos securely and document medication ingestion that is tracked in a secure database. Initially, the DPH TB Clinic will be in charge of provisioning and maintaining smartphones needed for this project. At later stages, the goal is to have the application available for download. DPH TB Clinic staff will be in charge of selecting, training, monitoring and setting up patients to participate in the program.	Modification	12/31/2026
4021-12/13	Airport	Current Approved Amount $1,950,000 Increase Amount Requested $200,000 New Total Amount Requested $2,150,000	The Airport has determined that it is necessary to acquire an enterprise-wide system where contract information is effectively maintained in one repository for timely consumption, decision making and reporting; thereby, streamlining communications and productivity throughout the contract management life cycle. [See attachment for the rest of Question 1A.]	Modification	12/31/2026

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

40855-15/16

Public Health

Current Approved Amount

$1,000,000

Increase Amount Requested

$0

New Total Amount Requested

$1,000,000

The selected contractor(s) will develop and provide marketing, branding, internal and external communication plans, and media development services for the Department of Public Health. These services are essential for the Department to introduce, deliver services, and new initiatives to both internal and external audiences.

Scope Change:

Modification 1 adds to the scope of work as follows: Contractor(s) will develop a mass campaign concept, creating the visual identity for campaign, providing consultative services on the City’s mass communication efforts, developing social media campaign, and developing community outreach tool kits.

Modification

9/30/2021

	Recommendation:	Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

(9)	Review of Request for Approval of Proposed Personal Services Contract Number 49946-20/21 with the Department of Human Resources. (File No. 0088-21-8) – Action Item

49946-20/21

Human Resources

$150,000

Provide valid test materials. Contractor will score candidate responses to the test.

Regular

12/31/2024

	April 5, 2021:	Postponed PSC# 49946-20/21 to April 19, 2021 to allow the Department of Human Resources to amend PSC Form 1 and expand the scope of work. In addition, to post the amendments to interested stakeholders.

	Recommendation:	Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.

REGULAR AGENDA

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

(10)	Personal Services Contract Number 42054-20/21 with the Department of Public Health; Emergency Approval on May 20, 2021 Pursuant to Mayor’s 35^th Supplemental Emergency Proclamation - Omit Posting. (File No. 0089-21-8) – Action Item

	Recommendation:	Adopt the report.

(11)	Review of Request for Approval of Personal Services Contract Number 46622-20/21 – Omit Posting. (File No. 0090-21-8) – Action Item


	Recommendation:	Adopt the report.

(12)	Appeal by Yves Michael C. Valdez of the Rejection of His Application for the 122U Sr. Benefits Analyst (CBT-122U-904309) Examination. (File No. 0025-21-4) – Action Item

	Recommendation:	Adopt the staff report and deny Mr. Valdez’s appeal.

(13)	Appeal by Yves Michael C. Valdez of the Rejection of His Application for the 1212 Benefits Analyst (CBT-1212-903267) Examination. (File No. 0026-21-4) – Action Item

	Recommendation:	Adopt the staff report and deny Mr. Valdez’s appeal.

SEPARATIONS AGENDA


(14)	Requesting a Hearing by Terence Kerrisk of His Future Employment Restrictions as a 7326 Glazier, with the City and County of San Francisco. (File No. 0021-20-7) – Action Item

	May 17, 2021:	Granted the appellant’s request to postpone the appeal to June 7, 2021.

	Recommendation:	Deny the appeal and uphold the San Francisco Public Works’ decision to impose a conditional future employment restriction requiring 10 years of satisfactory service with an outside employer.

(15)	COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

(16) ADJOURNMENT

Civil Service Commission - June 7, 2021 - Agenda

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