Civil Service Commission - August 2, 2021 - Agenda
AGENDA
Regular Meeting
August 2, 2021
2:00 p.m.
Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency
LISTEN/PUBLIC COMMENT CALL-IN
USA is (415) 655-0001 | Access Code: 146 356 6907
LONDON N. BREED, MAYOR
COMMISSIONERS
JACQUELINE MINOR
President
KATE FAVETTI
Vice President
DOUGLAS CHAN
F.X. CROWLEY
ELIZABETH SALVESON
SANDRA ENG
Executive Officer
During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed. Commissioners and Civil Service Commission staff will convene remotely. The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 146 356 6907. Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.
Regular Meeting
August 2, 2021
2:00 p.m.
Remote Access Procedures
Phone Number Meeting ID
(415) 655-0001 146 356 6907 # #
- Enter the Phone Number above followed by the meeting ID = Then press #
- Press # again to be connected to the meeting (you will hear a beep)
- When you hear the beep:
- Stop and LISTEN to the meeting
- Wait for Public Comment to be announced by Item #
- When the Clerk calls Public Comment, dial *3 to be added to the speaker line.
- When you press * 3, you will hear “You have raised your hand to ask a question. Please wait to speak until the host calls on you” – WAIT for your turn to speak.
- When you hear that “your line has been unmuted” – THIS IS YOUR OPPORTUNITY TO PROVIDE YOUR PUBLIC COMMENT
BEST PRACTICES
- Call from a quiet location
- Speak slowly and clearly
- Turn down any televisions or radios around you
- Address the Commission as a whole, do not address individual Commissioners
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
- Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (628) 652-1100. The fax number is (628) 652-1109. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body. The Commission does not restrict this use of general public comment. To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment. If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding. The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1107 or (628) 652-1100 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
|
ITEM NO. |
|
|||
|
|
|
|
||
|
(1) |
CALL TO ORDER AND ROLL CALL |
|
||
|
|
|
|
|
|
|
|
President Jacqueline P. Minor |
|
|
|
|
|
Vice President Kate Favetti |
|
|
|
|
|
Commissioner Douglas S. Chan |
|
|
|
|
|
Commissioner F. X. Crowley |
|
|
|
|
|
Commissioner Elizabeth Salveson |
|
|
|
|
|
|
|
|
|
|
(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
|
||
|
|
|
|
||
|
(3) |
APPROVAL OF MINUTES - Action Item |
|
||
|
|
|
|
||
|
|
Regular Meeting of July 19, 2021 – 2:00 p.m. |
|
||
|
|
|
|
|
|
|
|
Recommendation: |
Adopt the minutes. |
|
|
|
|
|
|
|
|
|
(4) |
ANNOUNCEMENTS |
|
||
|
|
|
|
||
|
|
Announcement of changes to the agenda. |
|
||
|
|
|
|
||
|
|
Other announcements. |
|||
|
|
|
|||
|
(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
|||
|
|
|
|||
|
|
|
|
||
|
|
|
|||
|
(6) |
EXECUTIVE OFFICER’S REPORT |
|||
|
|
|
|||
|
|
Merit System Audit Report. (File No. 0127-21-1) – Action Item |
|||
|
|
|
|
||
|
|
Recommendation: |
Accept the report. |
||
|
|
|
|||
|
RATIFICATION AGENDA |
|
|
|
|
|
|
|
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
|
|
|
|
|
|
|
(7) |
Review of Request for Approval of Proposed Personal Services Contracts. |
|
|
PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
42224-20/21 |
Elections |
$140,465 |
The Department of Elections (Department) is seeking Civil Service Commission (CSC) approval to enter into a two-year maintenance and software licensing contract for our existing ballot sorting machine (Agilis). The Department has previously received PSC approval for parallel services on our other Agilis machine: PSC# 23727-19/20. Prior to each election, the Contractor will provide preventative maintenance, configuration, and testing of the software and hardware components of the Agilis mail sorting system. During elections, the Contractor will provide remote support and troubleshooting, on-site support, as-needed maintenance and repair, and error, defect, or malfunction correction. Upon completion of any improvements, updates, upgrades or system changes, the Contractor will provide operational, maintenance, and troubleshooting training to Department lead staff assigned to operate the Agilis. |
Regular |
8/1/2023 |
|
49205-20/21 |
Elections |
$150,000 |
To support the Redistricting Task Force (RTF) in the specialized work of analyzing census, demographic, and geographic data relevant to its upcoming, legally-mandated work, and to assist the Department of Elections with modifying any data in its mapping tools and programs affected by the redrawing of Supervisorial District maps. |
Regular |
4/15/2022 |
|
44952-20/21 |
Human Services |
$250,000 |
Consultant services are required to conduct and prepare the 2022 Dignity Fund Community Needs Assessment. This assessment will help the Department of Disability and Aging Services (DAS) to understand current community needs, identify equity concerns and service gaps, and develop recommendations to address these issues. This information will be used in the following year to support a Service and Allocation Plan that outlines how the Fund will be allocated strategically to address community needs and strengthen the city’s aging and disability service network. As outlined and required by the City charter, this project must be conducted and completed in FY 2021-22. |
Regular |
6/30/2023 |
|
Port |
$322,500 |
The Government Reporting and Accounting Standard (GASB) No. 87 set forth new standards to improve accounting and financial standards for leases by governments. The Port of San Francisco is relatively unusual as more than 70% of revenue is generated from commercial, industrial, and maritime rent. The Port of San Francisco is a relatively small entity and the compliance with this administration requirement requires the assistance of additional accounting services. The Port has roughly 700+ leases with 1200 leaseholds. The consultant will assist Port staff to apply Standard No. 87 against the entire population of leases and leaseholds. The consultant will assist in the review of 100-250 leases and deliver the accounting entries and supporting documentation to ensure compliance with GASB Standard No. 87. |
Regular |
6/30/202 |
|
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
47188-20/21 |
Public Health |
$3,000,000 |
All required maintenance and support for the Nurse Call System at Zuckerberg San Francisco General Hospital and Laguna Honda Hospital. Services will include repairs, maintenance, replacement of defective parts and components, and upgrades to all software and hardware system components. Services will include regular Preventative Maintenance (PM) service to ensure the system is performing in accordance with the published specifications. Services performed during the PM shall include but may not be limited to items such as: creating system backup files, battery checks, inspection and cleaning PC and master station consoles, software maintenance updates and applicable operation checks, rapid response to Critical Error situations, and 24 hours per day, 7 days per week support coverage. |
Regular |
5/31/2025 |
|
44959-14/15 |
Airport |
Current Approved Amount $295,000,000 Increase Amount Requested $0 New Total Amount Requested $295,000,000 |
Project Management Support Services (PMSS) and Design Build (DB) service teams with hotel and transportation experience are required to manage the design and construction of the Airport Hotel Program. Services to be provided include project controls, scheduling, document control, design management, contract management, and architectural and engineering design services. The Airport Hotel Program encompasses three separate projects which require planning and coordination which are: the Airport Hotel, Air Train Station, and the Roadway Realignment project. The Airport Hotel and Air Train Station will require PMSS and DB services. The Roadway Realignment Project will require PMSS services only and will be overseen by Airport Civil Engineering staff. The Roadway Realignment project will relocate South McDonnell Road, relocate underground utilities, and create a new road leading to the Airport hotel. |
Modification |
12/31/2023 |
|
45492-16/17 |
City Administrator |
Current Approved Amount $300,000 Increase Amount Requested $75.000 New Total Amount Requested $375,000 |
The City’s Sweatfree Contracting Ordinance (Administrative Code Section 12U attached) authorizes the Office of Labor Standards Enforcement (OLSE) to monitor contractors’ compliance with the Ordinance. The Ordinance provides that until such time as the City determines that it is able to adequately monitor compliance using City personnel, the City shall enter into a professional services contract with an independent non profit organization for assistance in monitoring compliance. The vendor will monitor compliance by contractors located outside of the Bay Area and abroad which provide goods to the City. Currently, the Ordinance applies only to apparel, garments (uniforms), related accessories and textiles. |
Modification |
8/30/2022 |
|
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
42732-20/21 |
District Attorney |
Current Approved Amount $405,000 Increase Amount Requested $895,000 New Total Amount Requested $1,300,000 |
The expertise of the professionals sought is unique, unrepresented, and greatly needed by the partners in the Safety and Justice Challenge (SJC). SJC partners, including the District Attorney’s Office, Adult Probation Department, Sheriff’s Office, and others, needs individuals that can conduct strategic planning, training, and technical assistance and possess expertise in reentry and criminal justice. The goal of the project is to launch a Safety and Justice Challenge Fellowship in order to provide training, coaching and technical assistance to the District Attorney's Office staff, Adult Probation Department, Sheriff’s Office and other City department staff. The fellowship would support at least two individuals who identify as people with lived experience of incarceration and who have a deep understanding of the impact of racial disparities in the criminal justice system. Scope Change: The expertise of the professionals sought is unique, unrepresented, and greatly needed by the partners in the Safety and Justice Challenge (SJC). SJC partners, including the District Attorney’s Office, Adult Probation Department, Sheriff’s Office, and others, needs individuals that can conduct strategic planning, training, and technical assistance and possess expertise in reentry and criminal justice. The goal of the project is to continue and expand the Safety and Justice Challenge Fellowship in order to provide training, coaching and technical assistance to the District Attorney's Office staff, Adult Probation Department, Sheriff’s Office and other City department staff. The fellowship would support at least two cohorts of five or more individuals who identify as people with lived experience of incarceration and who have a deep understanding of the impact of racial disparities in the criminal justice system. |
Modification |
12/31/2023 |
|
40445-19/20 |
Sheriff |
Current Approved Amount $333,160 Increase Amount Requested $0 New Total Amount Requested $333,160 |
The SFSD Facilities Maintenance Manager is requesting the replacement of the obsolete TAC Intelligent Automation HVAC (Heating, Ventilation, Air Conditioning) Control System which regulate and monitor the operation of the heating and air conditioning system. |
Modification |
12/31/2027 |
|
42999-20/21 |
Public Health |
Current Approved Amount $10,000,000 Increase Amount Requested $5,000.000 New Total Amount Requested $15,000,000 |
In response to the COVID-19 emergency, Chinese Hospital will admit up to a maximum of 23 patients from Zuckerberg San Francisco General Hospital (ZSFG) to free beds at ZSFG in order to be ready for any surge of COVID-19 patients needing treatment at ZSFG. The patients will be treated at Chinese Hospital for as long as medically necessary, providing uninterrupted services for the duration of the PSC. Initial services will be for acute care. Future services may also include skilled nursing facility care. While the initial need for these services is for a contract with Chinese Hospital, the need for acute inpatient care and skilled nursing facility care may need to be met by other San Francisco hospitals in the future, as well. |
Modification |
12/31/2021 |
|
|
Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. |
|
CONSENT AGENDA |
|
|
|
All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. |
|
(8) |
Request to Grant Health Service System Continuing Approval for Benefit Related Contracts for Personal Services Contracts. (File No. 0129-21-8) – Action Item |
|
|
|
|
|
|
|
Recommendation: |
Adopt the report. |
|
REGULAR AGENDA |
|
|
|
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting. |
|
Review of Request for Approval of Personal Services Contract Number 40577-20/21 |
|
|||||
|
|
|
|
|
|||
|
|
July 19, 2021: |
PSC 40577-20/21 was withdrawn by the Public Utilities Commission. |
|
|||
|
|
|
|
|
|||
|
|
Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. |
|
|||
|
|
|
|||||
|
(10) |
Request to Extend 9163 Transit Operator Eligible Lists CBT-9163-M00222, |
|||||
|
|
|
|||||
|
|
Recommendation: |
Adopt the report and approve MTA’s request for six-month extensions of CBT-9163-M00222, CBT-9163-M00226 AND CBT-9163-M00229. |
||||
|
|
|
|
||||
|
(11) |
Secondary Criteria for H020 Lieutenant, Fire Suppression; H022 Lieutenant, Fire Prevention; H024 Lieutenant, Fire Investigation; H032 Captain, Fire Prevention or Fire Investigation; and H050 Assistant Chief of Department, (Fire Department). (File No. 0131-21-5) – Action Item |
|||||
|
|
|
|
||||
|
|
Recommendation: |
Adopt the report and approve the secondary criteria. |
||||
|
|
|
|
||||
|
(12) |
Appeal by Shawn Holle of the Human Resources Director’s Determination to Administratively Close His Discrmination Complaint. (File No. 0244-20-6) – Action Item |
|||||
|
|
|
|
||||
|
|
Recommendation: |
Postpone to a future meeting at the request of Shawn Holle’s attorney. |
||||
|
|
|
|
||||
|
(13) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
|||||
|
|
|
|
||||
|
(14) |
ADJOURNMENT |
|||||