CALL TO ORDER

2:00 P.M.

ROLL CALL

President Jacqueline P. Minor

Present

Vice President Kate Favetti

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Elizabeth Salveson

Present

President Jacqueline P. Minor presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA (Item No. 2)

None.

APPROVAL OF MINUTES (Item No. 3)

Regular Meeting of July 19, 2021 – 2:00 p.m.

Action:

Adopted the minutes as amended.  (Vote of 5 to 0)

ANNOUNCEMENTS (Item No. 4)

Sandra Eng, Executive Officer announced that item #12 has been postponed to a future meeting.

HUMAN RESOURCES DIRECTOR’S REPORT (Item No. 5)

Carol Isen, Human Resources Director reported the new indoor masking mandate on City property.  Reporting period for vaccine status is coming to end.  Thus far, 31K city employees reported their vaccinated status. 5K is still pending.  As of Wednesday, last week, on all job announcements “must be vaccinated” has been added.  Director Isen will be absent at next CSC meeting in August 16, 2021

EXECUTIVE OFFICER’S REPORT (Item No. 6)

0127-21-1

Merit System Audit Report.

Speakers:

Luz Morganti, Civil Service Commission

Action:

Accepted the report.  (Vote of 5 to 0)

0128-21-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. (7)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

42224-20/21

Elections

$140,465

The Department of Elections (Department) is seeking Civil Service Commission (CSC) approval to enter into a two-year maintenance and software licensing contract for our existing ballot sorting machine (Agilis). The Department has previously received PSC approval for parallel services on our other Agilis machine: PSC# 23727-19/20.

Prior to each election, the Contractor will provide preventative maintenance, configuration, and testing of the software and hardware components of the Agilis mail sorting system. During elections, the Contractor will provide remote support and troubleshooting, on-site support, as-needed maintenance and repair, and error, defect, or malfunction correction. Upon completion of any improvements, updates, upgrades or system changes, the Contractor will provide operational, maintenance, and troubleshooting training to Department lead staff assigned to operate the Agilis.

Regular

8/1/2023

49205-20/21

Elections

$150,000

To support the Redistricting Task Force (RTF) in the specialized work of analyzing census, demographic, and geographic data relevant to its upcoming, legally-mandated work, and to assist the Department of Elections with modifying any data in its mapping tools and programs affected by the redrawing of Supervisorial District maps.

Regular

4/15/2022

44952-20/21

Human Services

$250,000

Consultant services are required to conduct and prepare the 2022 Dignity Fund Community Needs Assessment. This assessment will help the Department of Disability and Aging Services (DAS) to understand current community needs, identify equity concerns and service gaps, and develop recommendations to address these issues. This information will be used in the following year to support a Service and Allocation Plan that outlines how the Fund will be allocated strategically to address community needs and strengthen the city’s aging and disability service network. As outlined and required by the City charter, this project must be conducted and completed in FY 2021-22.

Regular

6/30/2023

49601-20/21

Port

$322,500

The Government Reporting and Accounting Standard (GASB) No. 87 set forth new standards to improve accounting and financial standards for leases by governments. The Port of San Francisco is relatively unusual as more than 70% of revenue is generated from commercial, industrial, and maritime rent. The Port of San Francisco is a relatively small entity and the compliance with this administration requirement requires the assistance of additional accounting services.

The Port has roughly 700+ leases with 1200 leaseholds. The consultant will assist Port staff to apply Standard No. 87 against the entire population of leases and leaseholds. The consultant will assist in the review of 100-250 leases and deliver the accounting entries and supporting documentation to ensure compliance with GASB Standard No. 87.

Regular

6/30/2023

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47188-20/21

Public Health

$3,000,000

All required maintenance and support for the Nurse Call System at Zuckerberg San Francisco General Hospital and Laguna Honda Hospital. Services will include repairs, maintenance, replacement of defective parts and components, and upgrades to all software and hardware system components. Services will include regular Preventative Maintenance (PM) service to ensure the system is performing in accordance with the published specifications. Services performed during the PM shall include but may not be limited to items such as: creating system backup files, battery checks, inspection and cleaning PC and master station consoles, software maintenance updates and applicable operation checks, rapid response to Critical Error situations, and 24 hours per day, 7 days per week support coverage.

Regular

5/31/2025

44959-14/15

Airport

Current Approved Amount

$295,000,000

Increase Amount Requested

$0

New Total Amount Requested

$295,000,000

Project Management Support Services (PMSS) and Design Build (DB) service teams with hotel and transportation experience are required to manage the design and construction of the Airport Hotel Program. Services to be provided include project controls, scheduling, document control, design management, contract management, and architectural and engineering design services. The Airport Hotel Program encompasses three separate projects which require planning and coordination which are: the Airport Hotel, Air Train Station, and the Roadway Realignment project. The Airport Hotel and Air Train Station will require PMSS and DB services. The Roadway Realignment Project will require PMSS services only and will be overseen by Airport Civil Engineering staff. The Roadway Realignment project will relocate South McDonnell Road, relocate underground utilities, and create a new road leading to the Airport hotel.

Modification

12/31/2023

45492-16/17

City Administrator

Current Approved Amount

$300,000

Increase Amount Requested

$75.000

New Total Amount Requested

$375,000

The City’s Sweatfree Contracting Ordinance (Administrative Code Section 12U attached) authorizes the Office of Labor Standards Enforcement (OLSE) to monitor contractors’ compliance with the Ordinance. The Ordinance provides that until such time as the City determines that it is able to adequately monitor compliance using City personnel, the City shall enter into a professional services contract with an independent non profit organization for assistance in monitoring compliance. The vendor will monitor compliance by contractors located outside of the Bay Area and abroad which provide goods to the City. Currently, the Ordinance applies only to apparel, garments (uniforms), related accessories and textiles.

Modification

8/30/2022

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

42732-20/21

District Attorney

Current Approved Amount

$405,000

Increase Amount Requested

$895,000

New Total Amount Requested

$1,300,000

The expertise of the professionals sought is unique, unrepresented, and greatly needed by the partners in the Safety and Justice Challenge (SJC). SJC partners, including the District Attorney’s Office, Adult Probation Department, Sheriff’s Office, and others, needs individuals that can conduct strategic planning, training, and technical assistance and possess expertise in reentry and criminal justice. The goal of the project is to launch a Safety and Justice Challenge Fellowship in order to provide training, coaching and technical assistance to the District Attorney's Office staff, Adult Probation Department, Sheriff’s Office and other City department staff. The fellowship would support at least two individuals who identify as people with lived experience of incarceration and who have a deep understanding of the impact of racial disparities in the criminal justice system.

Scope Change:

The expertise of the professionals sought is unique, unrepresented, and greatly needed by the partners in the Safety and Justice Challenge (SJC). SJC partners, including the District Attorney’s Office, Adult Probation Department, Sheriff’s Office, and others, needs individuals that can conduct strategic planning, training, and technical assistance and possess expertise in reentry and criminal justice. The goal of the project is to continue and expand the Safety and Justice Challenge Fellowship in order to provide training, coaching and technical assistance to the District Attorney's Office staff, Adult Probation Department, Sheriff’s Office and other City department staff. The fellowship would support at least two cohorts of five or more individuals who identify as people with lived experience of incarceration and who have a deep understanding of the impact of racial disparities in the criminal justice system.

Modification

12/31/2023

40445-19/20

Sheriff

Current Approved Amount

$333,160

Increase Amount Requested

$0

New Total Amount Requested

$333,160

The SFSD Facilities Maintenance Manager is requesting the replacement of the obsolete TAC Intelligent Automation HVAC (Heating, Ventilation, Air Conditioning) Control System which regulate and monitor the operation of the heating and air conditioning system.

Modification

12/31/2027

42999-20/21

Public Health

Current Approved Amount

$10,000,000

Increase Amount Requested

$5,000.000

New Total Amount Requested

$15,000,000

In response to the COVID-19 emergency, Chinese Hospital will admit up to a maximum of 23 patients from Zuckerberg San Francisco General Hospital (ZSFG) to free beds at ZSFG in order to be ready for any surge of COVID-19 patients needing treatment at ZSFG. The patients will be treated at Chinese Hospital for as long as medically necessary, providing uninterrupted services for the duration of the PSC. Initial services will be for acute care. Future services may also include skilled nursing facility care. While the initial need for these services is for a contract with Chinese Hospital, the need for acute inpatient care and skilled nursing facility care may need to be met by other San Francisco hospitals in the future, as well.

Modification

12/31/2021

Speakers:

Josie Halpern-Finnerty, District Attorney’s Office spoke on PSC #42732-20/21

Action:

1. PSC 42732-20/21 was approved.  (Vote of 5 to 0)
2. Adopted the report.  Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0129-21-8

Request to Grant Health Service System Continuing Approval for Benefit Related Contracts for Personal Services Contracts.  (Item No. 8)

Speakers:

None.

Action:

Adopted the report.  (Vote of 5 to 0)

0132-21-8

Review of Request for Approval of Personal Services Contract Number 40577-20/21
from the Public Utilities Commission.  (Item No. 9)

July 19, 2021:

PSC 40577-20/21 was withdrawn by the Public Utilities Commission.

Speakers:

Todd Kyger, Public Utilities Commission

Jacquie Randazzo, Public Utilities Commission

Daniel Kwon, Public Utilities Commission

Action:

Adopted the report.  Approved the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0130-21-5

Request to Extend 9163 Transit Operator Eligible Lists Cbt-9163-M00222,
Cbt-9163-M00226 and Cbt-9163-M00229.  (Item No. 10)

Speakers:

William Miles II, Municipal Transportation Agency

Action:

Adopted the report and approved MTA’s request for six-month extensions of CBT-9163-M00222, CBT-9163-M00226 AND CBT-9163-M00229.
(Vote of 5 to 0)

0131-21-5

Secondary Criteria for H020 Lieutenant, Fire Suppression; H022 Lieutenant, Fire Prevention; H024 Lieutenant, Fire Investigation; H032 Captain, Fire Prevention or
Fire Investigation; and H050 Assistant Chief of Department, (Fire Department).
(Item No. 11)

Speakers:

Scott DeWolfe, Department of Human Resources

Jose Velo, Fire Department

Carol Isen, Department of Human Resources

Adrienne Sims, Local 798

Shon Buford, Local 798

Matt Schwartz, Fire Department

Action:

Adopted the report and approved the secondary criteria.  (Vote of 4 to 1; Commissioner Crowley dissented)

0244-20-6

Appeal by Shawn Holle of the Human Resources Director’s Determination to Administratively Close His Discrimination Complaint.  (Item No. 12)

Speakers:

None.

Action:

Postponed to a future meeting at the request of Shawn Holle’s attorney.
(Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 13)

None.

ADJOURNMENT (Item No. 14)

3:20 p.m.