San Francisco Youth Commission
**Special Joint Hearing with Police Commission**
Draft- Minutes
Wednesday, March 7, 2012
6:00pm
City Hall, Room 250

There will be public comment on each item.

1. Call to Order and Roll Call

The meeting was called to order at 6:00 p.m.

Police Commissioners present: Thomas Mazzucco, Petra DeJesus, Joe Marshall, Angela Chan, Carol Kingsley, R. James Slaughter, and L. Julius M. Turman.

Youth Commissioners present: Sarah Armstrong, Robin Bonner, Angel Carrion, Javonte Holloway, Antonia Huneeus, Leah LaCroix, Lily Marshall-Fricker, Rene Ontiveros, Nicholas Persky, Mia Shackelford, and Happy “Huimin” Yang. There was quorum.

2. Introduction and overview (Discussion Only)

Police Commission President Mazzucco made introductory remarks and gave a brief overview of the special joint hearing—the first such joint hearing between the Youth and Police Commissions—the purpose of which is to address and improve relations between young people and police officers in San Francisco

Youth Commissioner Ontiveros, Chair of the Youth Commission’s Youth Justice Committee, thanked the Police Commission for willing to calendar this joint meeting.

Introductions were made by Youth Commissioners Huneeus, Bonner, Armstrong, Yang, Carrion, Holloway, Persky, Shackelford, LaCroix, and Marshall-Fricker.

Introductions were then made by Police Commissioners Turman, Slaughter, Kingsley, Chan, DeJesus, Marshall, and Mazzucco.

Supervisor David Campos, followed by Supervisor John Avalos, addressed both the Police Commission and the Youth Commission and thanked both bodies for their work and for organizing this hearing. The Supervisors spoke about the importance of community policing and stated that they look forward to hearing from the many youth and members of the public present in the Board Chamber.

Mr. Paul Henderson, Deputy Chief of Staff, Mayor’s Office, then addressed both bodies. He shared some personal history regarding his youthful interactions with law enforcement, and he expressed excitement and gratitude for the special joint hearing.

President Mazzucco and Commissioner Ontiveros thanked and acknowledged the City officials in attendance: Police Chief Greg Suhr; Chief Juvenile Probation Officer William P. Siffermann; Director of the Department of Children, Youth, and their Families (DCYF) Maria Su; staff from DCYF’s Violence Prevention team; San Francisco Unified School District’s Student Support Services’ Director Claudia Anderson; and staff from the Mayor’s Office.

President Mazzucco then called item 5 Public Comment out of order.

5. Public Comment

Peter Alexander spoke about his negative experiences with police as a child.

President Mazzucco urged Mr. Alexander should speak to Police Officer regarding his testimony after public comment.

Sarah Tabid stated that she is concerned about what happens to children in the country.

Chris Balrezo, a Balboa High School sophomore and youth from the Magic Zone, spoke about the Magic Zone’s teen forum’s recommendations and hoped that they would considered by the San Francisco Police Department.

Dontell Jackson, a Galileo High School student and a youth member of the Magic Zone, spoke about the importance of increased teen input and participation in police and community events.

Lydia Davlia, a Mercy High School student spoke about the importance of youth involvement at police meetings, which would help benefit the community.

Malia Ponce spoke about the importance of discounted BART and MUNI transportation passes for youth.

Myondra Lewis, a Galileo High School student spoke about having stronger police and community relationship. Ms. Lewis asked for support for youth participation and voice in law enforcement.

Kenny Chapelle, a June Jordan High School student, asked for more police participation in youth community sports and activities. Mr. Chapelle stated that police participation in such events can be viewed by youth as friends and allies to youth and communities.

JT from Gilman Recreation Center’s Connect Hunter’s Point Family, expressed support for the SFPD wilderness and fishing program.

Anonymous youth from Gilman Rec Connect, spoke in support of the SFPD wilderness and fishing program. He spoke about how much fun he had with SFPD Officer Michael and the youth rafting trip.

Erwin Linko, a youth from Gilman Recs Connect, spoke in support of the rafting trip with SFPD Officer Michael.

Michael, a youth from Gilman Rec Connect, spoke about participating multiple times in the rafting trip with Officer Michael. He spoke about the value of learning from Officer Michael during these trips.

Leah Weitz, program staff of the Bernal Heights Neighborhood Center and Conscious Youth Media Crew, spoke about the successful youth summits the past two years that she has helped organize in the Excelsior neighborhood with the Captain of Ingleside Police Station.

Jaeden Brasil, Balboa High School student, spoke about his participation in the Excelsior youth summit. Mr. Brasil spoke about community policing and the beauty of having a youth and police hearing.

Ali Paningbatan, a Balboa High School student and Oceanview Merced Ingleside Mayor’s Youth Employment and Education Program (OMI-MYEEP) youth, spoke about the importance of having good relationships with police in communities.

Nancy Liang, an Abraham Lincoln High Student, spoke about youth being disrespected and harassed by police. Ms. Liang spoke about the need for youth summit programs where youth and police can collaborate together.

Arlie Clayhan, an OMI-MYEEP youth, spoke about youth and police having differing opinions about one another. Ms. Clayhan shared examples of youth being harassed by police in her neighborhoods. Ms. Clayhan spoke about the importance of having police trained in adolescent behavior.

Chanella Hunter, a youth from Coleman Advocates for Children and Youth’s Youth Making a Change (YMAC) program, spoke about the need for youth to view police in different ways other than as a force of terror. Ms. Hunter said that police needed to be more youth friendly.

Goyette Williams, a youth from Coleman’s YMAC program, stated that better police and youth interactions can promote positive relationships.

Danny Wong, a youth from OMI-MYEEP, shared that better community and police relationships could help diffuse racial tensions. Mr. Wong asked for police to be more youth friendly and to view youth as allies and not enemies.

Fabio Alvarez, a youth from OMI-MYEEP, shared his negative personal experience with the police, in which he and his friends were harassed by police officers. Mr. Alvarez also shared another incident in which he was randomly stopped by police officers and accused of a crime. He stated that it made him feel like he was being judged.

Marcus Gilmore, a youth from OMI¬-MYEEP, spoke about youth and police having an “us against them” mentality. Mr. Gilmore spoke about the need to change this and to build better relationships and communication with police. He suggested that police and youth need to participate together in community events and activities.

Braice Dozzie, a participant in United Playaz programming, spoke about growing up with bad experiences with the police. Ms. Dozzie shared a positive learning experience with Office Mike Howard.

David Zhong, a youth from OMI-MYEEP, spoke about wanting better police and youth relationships in the community.

Ken Truong, a youth from OMI-MYEEP, shared that he would like police to be better trained in youth interactions.

Jemeshia Wade, a youth from OMI-MYEEP, spoke about the need for better police and youth relationships. Ms. Wade spoke about the negative perceptions youth have of police, and shared her personal negative experiences with police. She stressed the need to have police trained properly to work with youth and for youth to understand their own rights.

Charles Waddell, a School of the Arts student, shared a personal story about his family having a negative experience with the police.

Mark Armstrong, a Downtown High School student, spoke about his own negative experiences with the police and asked for more support for better police and youth relationships.

Sheryl Davis, Executive Director of MO’ MAGIC, spoke about the need to compile best practices for working and engaging with youth at all the different police stations. Ms. Davis asked for more community members to participate in the ongoing Police Department “Teen Forum,” and asked for more police officers of color to be more active in youth mentorship.

Commissioner Micah Allen of the San Francisco Housing Authority and the Bayview YMCA spoke about his different experiences with the SFPD. Mr. Allen spoke about the positive impacts of having Officer Jason Johnson stopping by the Bayview YMCA and engaging positively with community members.

Maria Martinez, an Abraham Lincoln High School counselor, spoke about the collaborative partnerships with the SRO’s at the high school, and her positive experiences with the SFPD’s Taraval station.

Dennis Chew, Principal of Gordon J. Lau Elementary School, spoke about seeing good programming where youth and police are interacting together positively. Mr. Chew also spoke about having police officers speaking in classrooms so that youth can see that they are humans with families.

Mattie Scott, co-founder of the Healing Circle, a support group for families who have lost their loved ones to violence, spoke about losing her son to violence. Ms. Scott spoke about the value and need of having a forum where youth can come out to speak about losing their peers to violence and the importance of having youth know their rights. Ms. Scott commended all youth speakers at the hearing.

Ericka Lovrin, Principal of George Washington High School, spoke about her positive experiences with the SFPD and their youth programs, and shared that she had never had a negative experience with the SFPD. Ms. Lovrin commended the SFPD officers who worked with youth.

Barnaby Payne, Principal of Abraham Lincoln High School, spoke in support of his school’s positive and collaborative partnership with the SFPD’s Taraval Station. Mr. Payne’s experiences with police officers at Lincoln have been positive and he shared stories of the many ways in which Taraval Station’s police officers have become members of the school’s community.

Nicole Workman, staff of the San Francisco SAFE program, spoke in support of building youth and police relationships everywhere. Ms. Workman also shared her positive experiences with the SFPD.

Marlene Tran, a member of the Visitacion Valley Asian Alliance, commended the SFPD’s children and youth programs.

Rudy Asercion commended the SFPD’s safety programs in the South of Market neighborhood.

Sunny Harker, a teacher at Leonard Flynn Elementary School spoke in support of the SFPD’s wilderness program and the positive experiences her students has had in the program.

President Mazzucco then spoke in favor of the School Resource Officers, and asked to have several of the SRO’s present at the hearing to come up to the podium and introduce themselves.

Lois Periollo, a School Resource Officer, commended the youth that she has interacted with.

Val Kirwan, a School Resource Officer, introduced himself.

Jennifer Marino, a School Resource Officer from Ingleside, introduced herself.

Justin Alcredo, a School Resource Office at Visitacion Valley Middle School, introduced himself and stated that the SROs has been listening to all youth comments.

Leon Jackson, a School Resource Officer in the Bayview district introduced himself.

Razeem, a liaison officer with the Boys and Girls Club in the Tenderloin, introduced himself.

President Mazzucco thanked all of the School Resource Officers who were in attendance.

Antonio Mims stated that a police officer’s duties is to protect communities and if this was done correctly, then communities would be safer. Youth need to understand that police officers have dangerous jobs and are not supposed to be everyone’s friends. He stated
that it was important to weed out the really bad cops so that youth would not have negative interactions.

Frederick Williams, a 15 year old youth, spoke about his negative experiences with police officers. He felt he was being discriminated against because his father had been arrested. He urged police officers to make better efforts to build relationships with youth.

Meng Khaul, a Galileo High School student, spoke about his experiences growing up in the Tenderloin district, one of the densest neighborhoods in San Francisco. Mr. Khaul spoke about the importance of everyone coming together and working together. He asked for police officers to take the time to really listen to youth and to work on building better relationships with youth.

Frank Rescino, introduced himself as a member of the San Francisco Youth Fishing Program’s Board of Directors and a third generation Italian fisherman. He has participated in the youth fishing program with SFPD for 44 years and spoke about how successful the program has been. Mr. Rescino praised the SFPD for their work in bringing at risk youth from disadvantaged neighborhoods into the fishing program.

Don Franklin, Coordinator for Alternative Recreation at the San Francisco Recreation and Parks Department, spoke about his personal experience as a participant in the SFPD’s youth fishing program in 1977. He spoke about the success of bringing youth from the Youth Guidance Center out to Camp Mather last summer. He commended the youth wilderness and fishing program, and the partnerships with various City agencies.

Emily Sobleman, a 5th grader at the West Portal Elementary School, spoke about how much she learned at the Angel Island field trip Officer Rivera conducted with her school.

Charlie Cohen, a 4th grader at West Portal Elementary School, spoke about the Angel Island field trip and thanked Officer Mike for his participation.

Alex Chang, a 5th grader at West Portal Elementary School, spoke about the successful field trip to Angel Island. Mr. Chang spoke about how much he has learned during these field trips and spoke about the importance of having this wilderness and fishing program.

Bill Chang, parent of West Portal Elementary School student, spoke in support of the positive collaborations between police officers, youth, and schools in field trips such as Angel Island. Mr. Chang spoke about the importance of social interactions linked with educational activities. Police officers attending field trips with school

Cindy Berstein, a 4th grade teacher at West Portal Elementary School, spoke in support of the SFPD wilderness program and thanked Officer Michael Rivera for leading such a program.

Marina Debroot, a 5th grade teacher at West Portal elementary school, spoke in support of the SFPD wilderness program with Officer Michael Rivera. Ms. Debroot spoke about her classroom’s participation in the SFPD wilderness program since 1986.

Steven Linder, a parent of a West Portal elementary school, spoke in support of the SFPD wilderness program.

Domino Crow, staff from the Environmental Traveling Companions, spoke about the positive experiences he has had with the SFPD’s wilderness program. Mr. Crow expressed support for the wilderness program.

Brandon Jackson, a Case Manager at Inner City Youth, stated that he would like police to have better training how to interact with youth. Mr. Jackson spoke about the importance for joint police and youth events in communities. He has heard from the many high risk youth he works with, that they feel discriminated against and harassed by police officers. He described the struggle his young people go through in his community

Laurel Moeslein, Senior Case Manager at Inner City Youth, commended Captain Lam for his work and spoke about the need for police officers to be better trained in interacting with youth.

Arturo Zavarak, a youth from Inner City Youth, spoke about his negative experiences with police officers and the justice system.

Gwen Brown, Director of Inner City Youth, spoke about negative experiences with police and the justice system.

Will Chu, a preschool teacher, spoke in support of the San Francisco Pal fishing trip.

Rob Connolly, President of the San Francisco Boys and Girls Club, spoke in support of the SFPD and what they are currently doing with youth programs.

James Holley, Director of the Willie Mays Boys and Girls Club, spoke in support of the SFPD and what they are currently doing with youth programs.

James Mekay, Bayview Hunter’s Point Foundation Youth Services, spoke in support of the SFPD wilderness program.

Carletta Jackson Lane, a staff from Sojourner Truth FFA, introduced herself and commended the Youth Commission, Police Commission, Board of Supervisors, and Chief Suhr. Ms. Lane then spoke in support of the School Resources Officers.

Esan Looper, Director of the Tenderloin Boys and Girls club, spoke about the importance of positive youth and police relationships.

Patricia Martinez, staff from Project W.H.A.T., spoke about negative experiences with police and asked for more training on police and youth interactions for police officers.

Emil Lawrence spoke in support of police and youth relationships and urged everyone to communicate with their district stations when there are negative and positive interactions with police.

Eddy Zheng, a staff from the Community Youth Center spoke in support of more training for better police and youth relationships.

John Woody spoke about his negative experiences with police.

Ennis Smith Jr., a youth ambassador from the Bay Area Urban Debate League, spoke in support of better training for police on youth and police interactions.

3. Expert Testimony (Discussion Only)

Youth and Youth Serving Organizations, Academic and Policy Experts

The first expert speaker was Daniel Macallair, Executive Director of Center on Juvenile and Criminal Justice, an organization that provides direct services, technical assistance, and policy analysis services in the field of criminal justice. Mr. Macallair explained that there is widespread agreement the crime rate among young people in the United States is at the lowest point it has ever been—both locally and nationally.

Mr. Macallair then reflected on the history of the Children’s Amendment, a Charter amendment first passed by the voters in 1991, which sets aside funds for youth services. He spoke of the early years after the passage of the Children’s amendment as a moment of innovation in youth programming in San Francisco; it was in this moment that the City began investing in a diversified range of service options that has never existed before. He argued that San Francisco has established itself as a national model in youth policing and juvenile adjudication with comprehensive programs to reduce recidivism between 30-40%.

Mr. Macallair encouraged the SFPD to develop joint training approaches with youth serving organizations, and that any such trainings should be based on evidence-based practices. He urged the SFPD to look into trainings on juvenile justice and adolescent behavior and youth cognitive development.

Denise Coleman, Director of Juvenile Justice Programs at Huckleberry Youth Programs, gave a detailed overview on Huckleberry’s Community Assessment and Referral Center (CARC). CARC provides youth arrested for nonviolent crimes with supportive services and alternative programming to incarceration. CARC serves as a single point of entry for assessment, service integration, referral, booking, crisis intervention, case management, and, in selected cases, mentoring for detained youth. Ms. Coleman then provided data on the effectiveness of CARC’s programming in reducing negative youth outcomes. Ms. Coleman thanked the Youth Commission and Police Commission for holding the joint hearing.

Nadiyah Shereff, a Transitional Aged Youth San Francisco (TAYSF) Young Adult Advocate, recounted her personal history of being formerly incarcerated youth and having negative interactions with the police. Now a young adult, Ms. Shereff gone on to become a youth justice advocate and role model for her peers; in addition to her work at TAYSF and her studies, she serves on the Board of Directors of the Center for Young Women’s Development, which provides services for young and adult women in the justice systems. Ms. Shereff spoke about the importance of distributing “Know Your Rights” pamphlets to all youth, regardless of whether or not they have come into contact with a law enforcement officer. Ms. Shereff also spoke about the need for de-escalation tactics, and for police to be better trained in such tactics so that they can interact with youth in a more positive and safe way.

Robin Bonner, a mayoral appointee to the Youth Commission and Program Assistant at the Bay Area Urban Debate League, then spoke about the importance of having an open dialogue with youth. Ms. Bonner spoke in support of having public speaking and debate trainings for youth. She spoke about the need for youth to be trained on how to communicate effectively and positively. Ms. Bonner urged the SFPD to be trained on having an open dialogue with youth and students.

There was no public comment.

4. San Francisco Police Department (SFPD) and Office of Citizen Complaints (OCC) Presentations (Discussion Only)

San Francisco Police Department Presentation:

Captain Antonio Parra, Commanding Officer of the SFPD’s Special Victims Unit, provided some opening remarks and gave an overview on the SFPD’s vision for police and youth engagement. Commander Michael Biel then gave an overview on SFPD’s current trainings related to youth. In Commander Biel’s assessment, there are some 32 hours of training each police officer receives that are related to youth. There is also a school resource officer core course, and advanced officer training on interpersonal communication.

Captain Parra then introduced some SFPD Youth Programs coordinators. Police Activities League Executive Director Lorraine Woodruff-Long and Rick Bruce, President of the San Francisco Police Activities League, then provided an overview of San Francisco’s PAL including goals, highlights, and achievements with youth.

Officer Mike Rivera then provided a detailed description of the SFPD’s Wilderness Program and the successes the program has had with engaging youth and building relationships with youth through outdoor activities. The purpose of the program is to break down barriers and build trust between police and at-risk, low-income inner city youth in an outdoor environment. SFPD’s Officer Bob Ford, Youth Fishing Program Coordinator, spoke about the youth fishing program he coordinates for youth ages 12 to 18. Officer Ford gave a general overview of the goals and successes of the youth fishing program, which was started back in 1968 by several police officers. Every summer, the program takes about 1,500 youth out on fishing trips. The fishing program was featured at last year’s International Association of Chief of Police Conference in Chicago.

Officer Raphael Rockwell then discussed the SFPD’s Operation Dream Toy Dream, which is a Christmas Toy Drive for low-income children in San Francisco, including youth loving in public housing developments.

Chief Greg Suhr then gave a presentation on his participation in the SFPD’s “Finish High School” dropout prevention work and traveling road show. Chief Suhr articulated his commitment to speaking to high school students, in person, about the importance of finishing high school and then eventually completing college education. The “Finish High School” speaking series is currently booked into May. Chief Suhr also spoke about the SFPD’s work around job outreach, noting the work of the Mission Station’s Clean Team, which provides 500 jobs for at risk youth.

Office Val Kirwan, a School Resource Officer from Central Station, spoke about the S.T.E.P.S. program and his work in building better youth and police relationships. Officer Jason Johnson then spoke about his work in building better relationships in the Bayview neighborhood. Officer Jason Fox then shared that there has been a “culture shift” in recently implemented trainings.

Commander Biel stated that Captain Barrett, one of the SFPD’s head trainers, is currently at a conference in Seattle in order to learn more about de-escalation tactics and other intervention skills that help police officers interact with youth. Commander Biel stated that the SFPD is committed to supporting its youth programs. Captain Parra closed the presentation with a viewing of the SFPD’s historic “It Gets Better” video.

Officer of Citizen Complaints Presentation

Joyce Hicks, Director of the Office of Citizen Complaints (OCC), gave an in depth overview of the OCC and its policy work with youth. OCC is the third largest civilian oversight agency of a police department in the United Stations, second only to Chicago and New York. Ms. Hicks provided historical background of her agency and underscored the importance of youth as an analytical group for OCC’s policy work.

Samara Marion, Staff Attorney and Policy Analyst with OCC, spoke about youth oriented policy issues and the collaborative work between the San Francisco Youth Commission and OCC on improved trainings for police on matters involving youth and youth issues. Ms. Marion spoke about the need for adolescent behavior and cognitive development training for police, which would allow for better youth and police interactions.

Final Remarks from Youth Commissioners:

Youth Commissioner Holloway thanked everyone for their participation in an historic joint hearing between the police and youth commission. Commissioner Holloway spoke about the need for substantive, scenario based trainings for police and the wide distribution of Know Your Rights pamphlets.

Youth Commission Chairwoman LaCroix, spoke about the need for joint youth and police trainings. Youth Commissioner Armstrong commended everyone for their work and participation in the joint hearing, and thanked everyone for the opportunity. Youth Commissioner Bonner suggested that the captains of SFPD’s various district stations come to middle and high schools at the beginning of each school year to distribute the Know Your Rights pamphlets. Youth Commissioner Yang spoke about the necessity of developing concrete recommendations subsequent to this joint hearing, and asked for specific data on how many Know Your Rights pamphlets have been distributed. Youth Commissioner Ontiveros then asked to have some form of follow up discussion with the SFPD and/or the SF Police Commission. Commissioner Ontiveros asked for a timeline for when the Youth Commission’s recommendations could be implemented, and spoke about the need for having scenario-based trainings for SFPD officers and better distribution of Know Your Rights pamphlets.

Police Commissioner Kingsley stated that she is very open to future collaboration with the Youth Commission, and thanked the Youth Commission for their patience and participation in the joint hearing. Commissioner Kingsley praised the Youth Commission for their work and presence at the hearing. Police Commissioner Chan thanked Director of the Youth Commission, Mario Yedidia, and the Youth Commission for their work. Commissioner Chan asked how the Police Commission can follow up on this joint hearing, and asked the Youth Commission to follow up by writing down their official recommendations to the Police Commission. Police Commissioner Marshall spoke about closing the gap between “the officer you want to see” and “the officer you often get”.

There was no public comment.

President Mazzucco thanked everyone for their time.

5. Adjournment

The meeting was adjourned at 10:42p.m.

Any materials distributed to the members of the Youth Commission within 72 hours of the meeting or after the agenda packet has been delivered to the members are available for inspection—along with minutes of previous Youth Commission meetings and all supplementary information—at the Youth Commission office during regular office hours (9am to 6pm, Monday—Friday). The Youth Commission office is located at:
City Hall, Room 345
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102
Phone: (415) 554-6446, Fax: (415) 554-6140
Email: youthcom@sfgov.org
www.sfgov.org/yc

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE
(Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE, please contact:
Sunshine Ordinance Task Force
City Hall, Room 244
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102‐4689
Phone: (415) 554‐7724, Fax: (415) 554‐5784
E‐mail: sotf@sfgov.org
Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Ordinance
Task Force, at the San Francisco Public Library, and on the City’s website at
http://www.sfgov.org.

The ringing and use of cell phones, pagers, and similar sound‐producing electronic devices are prohibited at this meeting. The Chair may order the removal from the meeting room of any person responsible for the ringing or use of a cell phone, pager, or other similar sound‐producing electronic device.

In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical‐based products. Please help the City accommodate these individuals.

To obtain a disability‐related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact Mario Yedidia, Youth Commission Director [phone: 415-554 6254; email: mario.yedidia@sfgov.org] at least 48 hours before the meeting, except for Monday meetings, for which the deadline is 4:00 p.m. the previous Friday.